Yorkshire Coast Holiday Lets Ltd. Terms and Conditions
By booking accommodation with Yorkshire Coast Holiday Lets Ltd. you are agreeing to the following terms and conditions
1. The Booking
1.1. Your booking is with Yorkshire Coast Holiday Lets Ltd. (referred to as YCHL in these terms and conditions) which is a Limited Company registered in England 13176050 in England and Wales. Our head office is Rowan House, 7 W Bank, Scarborough YO124DX.
1.2. References to you or your are references to the person or organisation making the booking with YCHL.
1.3. These terms apply to bookings made via the YCHL website, by email or telephone or in person with YCHL. Bookings made via Booking.com will be subject to Booking.com’s terms and conditions
1.4. Your booking is confirmed and a legal contract concluded once your payment has been successfully made. No booking is made or contract concluded when payment is declined or unauthorised.
1.5. You agree that the booking is for a short term stay for leisure, business or temporary purposes and does not give rise to an assured shorthold tenancy or lease and is an excluded agreement within the meaning of s.3A(7)(a) of the Protection from Eviction Act 1977.
1.6. Bookings can be for any length from one night up to three months (any bookings longer than 3 months must be agreed with company director). Bookings may be made at any time up to 9.00pm on the first night of your stay.
1.7. Bookings may only be made by a person aged 22 or above and there must be at least one person aged 22 or above staying in the accommodation.
1.8. You may not re-sell or re-assign your booking to any other person or organisation except with the express authority of YCHL.
2. Payment and Cancellations
2.1. All payments shall be made by Credit or Debit Card, or bank transfer. YCHL do not charge booking fees or credit or debit card fees.
2.2. Full payment is required upon booking unless expressly agreed otherwise by YCHL or if payment is taken through other means such as through online travel agents.
2.3. The total price for your entire stay will be presented to you before you confirm your booking and make payment. Our pricing is dynamic and therefore the price for the same or similar accommodation may vary over time after your booking is made. This does not confer upon YCHL any right to require additional payment where the price increases and does not confer any right on you to a discount if the price decreases.
2.4. Both YCHL and you may cancel the booking at any time up to 28 days prior to the first day of your booking with YCHL in which case a full refund will be made to you.
2.5. If you cancel the booking within 7 days of the first day of your booking
then YCHL reserves the right to retain the full amount paid. Any refund will be at YCHL’s entire discretion unless it is able to book out the accommodation to other guests, in which case it shall make a refund to you of your booking cost, less any difference in price where the replacement booking was off a lesser value.
2.6. YCHL reserves the right to cancel bookings within 7 days of the first day of the reservation where it is necessary due to reasons outside of YCHL’s reasonable control or in the event of an overbooking due to delays or errors within the booking system. In the event of such cancellation the client will receive a full refund.
3. Your stay
3.1. Check-in time is from 3pm and check-out time is no later than 10am, unless expressly agreed by YCHL otherwise. YCHL may request an additional payment for early check-in or later check-out. Information on the check-in and check-out procedure and access to the accommodation will be provided separately. This is in exeption to any property 4 bedroom or over where check in is from 4pm.
3.2. YCHL provide serviced accommodation rather than a hotel or guest house service. YCHL do not provide meals or newspapers.
3.3. Included in your room/apartment will be linen and towels, shower gel and shampoo. A cleaning service is provided and further information is available on request.
3.4. You are responsible for the conduct of all persons staying within the accommodation and shall ensure that they comply with these terms and conditions. In particular you and your guests must not:
3.4.1. Smoke in the premises. All rooms and common spaces in our accommodation is strictly non- smoking – you and other guests may only smoke outside of the premises.
3.4.2. Bring any pets into the premises, with the exception of assistance dogs or unless expressly agreed by YCHL or allowable if the cottages are dog friendly please check first;
3.4.3. Bring any potentially dangerous or hazardous materials or equipment or illegal substances onto the premises;
3.4.4. Tamper with any fire alarms or emergency equipment;
3.4.5. Remove, damage or destroy any YCHL property; 3.4.6. Use any technology provided by YCHL to download or access any unlawful or obscene
material; 3.4.7. Cause unreasonable disturbance to our other guests or any YCHL staff; 3.4.8. Make excessive noise particularly after 11pm especially from TV's and other electronic devices; 3.4.9. Fail to return your room keys/fobs/cards at the end of your stay as, in the interests of security,
we may have to replace the corresponding locks. 4. Damage, theft and costs
4.1. YCHL reserves the right to charge to the credit/debit card used for payment or any other card used to provide security in respect of:
4.1.1 The cost of replacing or repairing any property of YCHL including furniture, upholstery, fittings, appliances or other fixtures and items which are damaged during your stay;
4.1.2 The cost of replacing any items of property which are stolen from the accommodation during your stay
4.1.3 Any breach of our non-smoking policy. A standard charge of £100 will be charged to your card where we find evidence of smoking within the accommodation to cover cleaning costs but we reserve the right to charge additional amounts to cover any damage caused by smoking
4.1.4 Consumption, sale or misuse of any illegal substances or associated paraphernalia. A standard charge of £100 will be charged to your card where we find evidence of illegal substances within the accommodation to cover responsible removal and additional cleaning costs, but we reserve the right to charge additional amounts should there be reasonable requirement to do so.
4.2. Such costs may be charged on check-out but YCHL reserves the right to apply such charges to your card at a later date where necessary.
4.3. Where YCHL is unable for any reason to apply such a charge against your credit/debit card then an invoice will be sent to you and which you agree to pay within 14 days of receipt.
4.4. YCHL will provide a receipt including a break-down of costs for all additional charges made to your credit or debit card.
4.5. Loss of YCHL property and other additional charges that could be incurred during your stay at the property are listed below:
Lost keys – £150.00
Lost apartment fob – £150.00
Lost car park fob – £150.00
Lost parking permit – £100.00
Emergency Call out charge (outside working hours) – £150.00 Excessive cleaning - £30.00 per hour
Disruption / Noise complaints / Disruptive Social Gatherings – £250.00 Inappropriate items flushed down toilet - £150.00
Late check-in (after 9pm until 11pm) – £40.00
Late check-out – £25.00 (until 12pm)
Early check-in – £25.00 (before 3pm)
Damaged items and/or decor/furniture/fittings - case by case basis to cover repair/replacement
5. Privacy, Data Protection and Credit/Debit Card Security
5.1. YCHL processes information about you that you provide when making a reservation and/or upon check-
5.2. You should note that we are required by law to maintain a register of all guests’ names and nationality
(to be taken on arrival) and to keep such details on file for at least 12 months from the date of arrival. In addition, for guests who are not of British, Irish or Commonwealth nationalities we are required to take details of your passport or other travel documentation and the address of your next destination.
6.1. YCHL want to ensure that you have an enjoyable stay.
6.2. If you have a problem during your stay please talk to any member of staff who will be able to help you.
6.3. If YCHL are unable to informally resolve any complaint you have at the time of your stay then you may
submit a formal complaint in accordance with this procedure. Formal complaints should be submitted in writing using the contact details below. Please provide as much information as possible in order that YCHL may properly investigate your complaint.
6.4. Your complaint will be dealt with by an appointed member of the YCHL management team. YCHL aims to respond to formal complaints within 2 days but if this will not possible YCHL will notify you of this and of when it expects to respond. YCHL will set out the outcome to your complaint in writing.
6.5. YCHL reserves the right to reject without further investigation any vexatious complaint or complaint made in bad faith.
Email address: firstname.lastname@example.org
Postal address: Rowan House, 7 W Bank, Scarborough YO124DX.
7. Limitation of Liability
7.1. The liability of YCHL to you under these terms and conditions shall be limited to the total value of your booking (unless the Hotel Proprietor’s Act 1956 applies, in which case our liability will be limited to the maximum prescribed under that Act) except where such loss is caused by our negligence, in which case it shall be limited to any direct and reasonably foreseeable loss suffered by you.
7.2. YCHL shall not be liable in any circumstances to you for any consequential or indirect loss including loss of profit, data, management time, reputation or goodwill.
7.3. YCHL shall not be liable for any damages or loss caused by conditions or events beyond its control including, but not limited to:
7.3.1. Strike, lockout or other labour dispute affecting the employees of YCHL;
7.3.2. Acts of God;
7.3.3. Natural disasters;
7.3.4. Acts of war or terrorism;
7.3.5. Act or omission of government, highway authorities or telecommunications carrier, operator or administrator;
7.3.6. Delay in manufacture, production or supply by third parties of equipment or services required for the performance of the Services or production and supply of the Goods;
7.4. Nothing in this clause or these terms shall limit CHP’s liability for death or personal injury or in respect of fraudulent misrepresentation. 8. Severability
8.1. If any provision or provisions of these terms and conditions shall be held to be invalid, illegal, unenforceable or in conflict with the law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
9.1. The failure of any party at any time to require performance of any provision or to resort to any remedy provided under these terms and conditions shall in no way affect the right of that party to require performance or to resort to a remedy at any time thereafter, nor shall the waiver by any party of a breach be deemed to be a waiver of any subsequent breach. A waiver shall not be effective unless it is in writing and signed by the party against whom the waiver is being enforced.
10. Entire Agreement
10.1. These terms and conditions constitutes the entire agreement of the parties and supersedes all prior
communications, understandings and agreements relating to the subject matter hereof, whether oral or written.
11. Third party rights
11.1. Nothing in this Agreement is intended to, nor shall, confer any rights on a third party unless expressly
provided otherwise 12. Jurisdiction
12.1. This Agreement shall be construed in accordance with English Law and the Courts of England and
Wales shall have exclusive jurisdiction in so far as any matter arising from this Agreement is required to be referred to a court of law.
Yorkshire Coast Holiday Lets
The Barn, Beckside Farm, Sneatonthorpe, Whitby, North Yorkshire, YO22 5JG • +44 0797 4977 545 • email@example.com